Branch Presidents' Resources

Staffing Committee Elections Guide for Branch Presidents

In accordance with our Constitution and Bylaws, elections for the two OSSTF teacher representative positions on the School Staffing Committee must be held prior to the end of October each year.  Branch Presidents will find here the Constitutional language, a summary of the election process as outlined in our Constitution and Bylaws and, attached below, a Nomination Form.  If you have any questions, please contact your Executive Officer.

To be in compliance with the constitution, please follow these steps:

  1. Select an election date (branch meeting) and post it on your OSSTF bulletin board at least 2 weeks before the chosen date.
  2. Copy the attached nomination form and place in each of your member’s mailboxes at least 1 week before the branch meeting.
  3. On the close of nominations (4 p.m., two school days prior to your branch meeting), post the names of the nominees on the OSSTF bulletin board. If you have only two nominees, then declare those individuals acclaimed in the notice.
  4. Ask a couple of members who are not candidates to assist with counting ballots.
  5. At the election branch meeting, each candidate may speak for up to 2 minutes.
  6. Provide each member in attendance at the meeting with a piece of paper on which they can write in the names of their preferred candidate(s).
  7. Declare as elected the two candidates with the highest number of votes and post their names on your OSSTF bulletin board.
  8. Inform your principal in writing of the names of the OSSTF staffing committee members (an email will suffice).

Here are the Bylaws from our Constitution which prescribe these duties:

Staffing Committee Elections

1.2.6.1                  Election for Staffing Committee representatives shall occur at a Branch meeting with only Members present by the end of October of each Year.

1.2.6.2                   The date of the upcoming election shall be posted on the OSSTF bulletin board no later than two weeks prior to the Branch meeting at which the election is to occur.

1.2.6.3                   Nomination forms shall be placed in all Members mailboxes no later than one week prior to the date of the Branch election date.

1.2.6.4                   Completed nomination forms shall be returned to the Branch President.

1.2.6.5                   Nominations shall close at 4:00 p.m. on the Day which is two Days before the Branch election is to be held.

1.2.6.6                   Names of candidates shall be posted on the OSSTF bulletin board upon close of nominations. Should only enough names come forward to fill the vacant positions,

then those names shall be posted on the OSSTF  bulletin board, with an acclamation declaration and an announcement of the acclaimed Members at the Branch meeting.

1.2.6.7                   Each candidate shall be allowed two (2) minutes at the election meeting to speak to Members of the Branch.

1.2.6.8                   Elections shall be conducted by secret ballot.

1.2.6.9                   Counting of ballots must be done by Members who are not candidates.

1.2.6.10                Each candidate may have one scrutineer who is a Member.

1.2.6.11                The two Members with the highest vote count shall be declared elected.

1.2.6.12                Names of elected Members may be announced at the end of the ballot count, but must be posted on the OSSTF bulletin board the day after the election is held.

1.2.6.13                A motion to recycle the ballots should be entertained at the end of the ballot count or at the next Branch meeting.

1.2.6.14                The Branch President will inform the principal in writing of the members of the Staffing Committee no later than November 15 of each school year.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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